Duties & Responsibilities:

• Planning and prioritizing all incoming communications via email, phone, fax and filter as necessary.
• Responsible for secretarial and administrative work in addition to frequently pressing specialized communications work.
• Managing and arranging appointments through effective diary management, minimizing disturbance and interruption outside of business needs.
• Managing the daily office and internal business affairs of the IBU Department.
• Coordinating the Department’s external business affairs, including arranging appointments, travel arrangements, hotel bookings and accommodations etc.
• Prioritizing workload in advance and managing the managers time, ensuring business targets and meetings are scheduled.
• Maintenance of the departmental filing systems.
• Supporting in the dealing with clients, customers, business partners, and external suppliers with cultural awareness and diplomacy.
• Liaise with company’s senior management, arranging and administering internal affairs and meetings.

Qualifications & skills:

• Bilingual Arabic-English speaking, reading and typing.
• Strong communications skills.
• A self- motivated, disciplined, enthusiastic personality.
• Working independently, making decisions as appropriate with minimal supervision.
• Available after working hours when needed and necessary.
• Bachelor Degree preferably in communication or any other relevant social science discipline.
• If the candidate has competencies in photography would also be an additional asset.
• Minimum of 5 years’ experience with strong secretarial background.
• Capability in using all the relevant office software and hardware.
• Sufficient skill in mass communications, preparing presentations, news and media briefing etc.
• Able to demonstrate excellent communication skills in both written. and spoken English.
• Able to work independently.
• High degree of personal accountability.